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MISSISSIPPI [GENERAL: THE CASE RECORD]

Revised 12-01-10 Volume III | Chapter 1

1404

this report should be pulled and shredded. 3 the Annual Weed/Destroy Report will identify cases that meet the retention period policy and will indicate by program which program material should be destroyed and which program material should be weeded. For combination cases, the report will determine whether each program’s material should be destroyed or weeded. The destroy report will also identify claim related cases that meet the destruction criteria. 4 the MSCAP Annual Weed/Destroy Report will identify MSCAP cases by resident county that meet retention period policy and will indicate by program which program section should be destroyed and which program section should be weeded. In situations where cases are transferred from one county to another after the annual MAVERICS reports are provided but before required action has been taken, the receiving county should be notified of the action needed for each case. ARRANGEMENT OF DOCUMENTS IN ELECTRONIC CASE FOLDER An electronic case record shall be produced for each case head who applies for assistance. Case records may include a combination of forms, appropriate verification documents, records of contacts, and other eligibility related materials. Documents must be scanned into TANF electronic file folders contained in the Interwoven/Worksite system based on case action for each program. Individual file folder options will be available, depending on the nature of each document. File folders will be identified as follows: TANF ONLY CASES: Application Forms MDHS-EA-900 Application MDHS-EA-900S Supplement MDHS-EA-940 Notice of Appointment (if system is down) Permanent Documents MDHS-EA-312-Personal Responsibility Contract MDHS-EA-941-Notice of Child Support Enforcement Temporary Documents