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3405 Volume III | Chapter 3

MISSISSIPPI [ NON - FINANCIAL CRITERIA: ENUMERATION]

Revised 08 - 01 - 06 4. When there is no SSN on the MAVERICS records, an IEVS SSN ENUM/VAL Match Data alert will be created. The validation code will remain N and periodic alerts will be generated. MAVERICS ALERTS AND NOTICES To assure prompt reporting and MAVERICS entry for SSN validation, MAVERICS produces SSN alerts and a quarterly listing of individuals/cases without SSN's. The alert creation process runs weekly to look for any individuals without a SSN in an active case. When an individual meets the criteria, the system calculates three months from the current date, creates an alert with text SSN REQUIRED FOR (NAME OF INDIVIDUAL), and enters the alert with a DUE DATE of three months. The alerts will be created for individuals without SSN's every three months. If the worker deletes the alert but does not enter a SSN for the individual, another alert will be created at the end of the second three months. The alerts will continue to be created every three months for up to one year until a SSN is entered for the individual or there is no longer an active record for that individual. MAVERICS notice A908 is intended for use to request a SSN for anyone, including newborns. If more than one individual in the same case needs to report a SSN, a separate notice can be sent for each individual, or the request may be added in the worker comments section at the bottom of the notice. To assure that we obtain SSN's as quickly as possible, the worker will follow this procedure: 1. When the first SSN alert is received on an individual with no SSN, send the A908. On the notice, enter the

∙ name of the individual whose SSN is being requested

∙ the date of the SSN application, and

∙ the date by which the information must be received (10 days). The worker must set an appropriate tickler/reminder to take action. 2. If there is no response at all from the individual within the 10 days, the worker will take action to close the case for failure to provide information, providing the required advance notice. 3. If the individual responds with the requested SSN, document appropriately in the case record and in MAVERICS for system validation. 4. If the individual responds to say that he has not yet received the SSN, the worker will document the case record to show the response and set a tickler to send the individual another notice in one-month. The tickler could be a screen print of the original notice or other document.