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Rule 8.10 Payment Adjustment Request

MDHS’s Payment Adjustment Request must be used for reporting any necessary adjustment(s) by the child care provider to MDHS with 10 (ten) business days of ledger submission. This form is available on the MDHS website at https://www.mdhs.ms.gov/eccd/providers/e-ledger/

Child care providers must submit this request, along with supporting documents, to MDHS to report on any of the following:

Overpayment/Underpayment

If a child care provider discovers an over-payment or under-payment on the payment ledger, the child care provider must submit supporting sign-in/sign-out sheets for the adjustment to be processed. Questioned payments or incorrect payments shall be adjusted during the next regularly scheduled payment cycle. Once MDHS processes the overpayment/underpayment request, payments will be issued/deducted from the next monthly payment.

Certificate Error

Any error listed on the child care certificate that will cause payments to calculate incorrectly must be submitted to MDHS. Such errors include, but are not limited to:

1. Incorrect payment rates

2. Incorrect care type (full-time vs full-/part-time)

3. Incorrect date of birth for the child

4. Duplicate children on the ledger

If a child care provider discovers that a child is listed more than once on the payment ledger, providers should claim payment for the certificate that has the accurate payment amount for the child. The duplicate entry should be listed as absent “A” for correct payment.

Source: 45 CFR 98.45; Miss. Code Ann. § 43-1-2(4); Miss. Code Ann. § 43-1-4 Revised: August 2025

Rule 8.11 Types of Care

Full-Time and Part-Time Care

Full-time care is assigned to children ages six (6) weeks to five (5) years of age who attend the facility more than six (6) hours.

Part-Time Child Care is assigned to children up to twelve (12) years of age for child care provided for fewer than six (6) hours. Children with special needs may be served up to nineteen (19) years of age.