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41 Rule 6.4 Non-Payment of Co-Payment Fees

Co-payment fees shall be paid during the current month directly to the child care provider according to the child care certificate issued by DECCD. Child Care providers shall maintain proof of collection of co-payment fees, identified separately from tuition overage payments made by parents.

Providers must provide proof of co-payment fees to parents in the form of a receipt that must include the following:

1. Parent’s name, 2. Payment amount, 3. Date of payment, 4. Child care provider’s name 5. Child care center’s name (if applicable).

If a parent fails to pay the co-payment fee prior to the end of the month, the provider shall notify DECCD. If the parent requests a change in child care provider with an outstanding balance of co-payment fees to the current provider, the parent must pay all co-payment fees before a new certificate is issued.

Source: 45 CFR 98.45(k); Miss. Code Ann. § 43-1-2(4); Miss. Code Ann. § 43-1-4 Revised: August 2025

Rule 6.5 Co-Payment Reimbursement

If an incorrect co-payment amount is assessed, the amount will be reimbursed to the parent or child care provider.

If a parent's fee is incorrectly assessed at a rate higher than the correct fee and the parent has made payment to the provider, the parent will be reimbursed by the provider for the difference for each month paid. The correct fee shall be noted on the certificate and a notice of the change forwarded to the provider and the parent.

If a parent's fee is incorrectly assessed at a rate lower than the correct fee, the parent must be responsible for reimbursing the provider for the difference between the corrected co- payment amount and the incorrect co-payment amount that was paid.

Source: 45 CFR 98.45(k); Miss. Code Ann. § 43-1-2(4); Miss. Code Ann. § 43-1-4 Revised: August 2025