Page 37

36 Revised: August 2025

Rule 5.15 Redetermination of Eligibility

A redetermination of eligibility for families who receive child care assistance from the CCPP shall occur no sooner than twelve (12) months from the date eligibility is determined. Documentation for redetermination will only be required for proof of income, work/education or training, and state residency.

The redetermination process is as follows:

1. MDHS will email the parent (at the last reported email address of the parent) sixty (60)- days’ notice prior to the end of the current eligibility period. This email will include instructions for submitting the online redetermination application and a list of required documentation needed to confirm eligibility. The parent must submit the online redetermination application and return the required documentation by the due date indicated on the notice.

2. MDHS will email a Notice of Missing Documents to the parent and/or the designated child care provider if the application with supporting documentation is not submitted as instructed.

3. MDHS will send a follow up redetermination email thirty (30) days prior to the end of the current eligibility period if a parent does not respond to the 60-day Notice of Redetermination. The thirty (30) day notice will include instructions for submitting the online redetermination application and a list of required documentation needed to confirm eligibility to the parent and the designated provider. The parent must submit the online redetermination application and return the required documentation by the due date indicated on the notice.

4. If MDHS staff determines the parent meets all eligibility requirements during redetermination, child care services shall be extended for twelve (12) months. A certificate will be issued and emailed to the parent as well as the selected child care provider within one (1) business day of completion of the redetermination process.

5. When income is recalculated for redetermination and there is a change in co- payment, a notice shall be sent to the parent and the provider in the form of an amended certificate. The updated co-payment fee is effective on the first day of the newly issued certificate.

6. Parents are not required to complete any portion of the redetermination application in person or during standard work hours, in efforts to minimize disruption of employment, education, or job training. The application for child care services can be completed online, and the required verification documents can be submitted by mail, fax, upload, or in person.

7. If a client reports job loss or cessation of job training or attendance in an educational program as required in “Rule 5.15 Reporting Requirements” and that 90-day job