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MISSISSIPPI DIVISION OF MEDICAID Eligibility Policy and Procedures Manual CHAPTER 101 – Coverage Groups and Processing Applications and Reviews Page |233

Effective Month: December 2016

101.04.09 VOTER REGISTRATION The National Voter Registration Act (NVRA) requires the Division of Medicaid, as a public assistance agency, to offer the opportunity to register to vote or update voter registration to applicants, recipients and adults applying for children at the time of application and at review and whenever an address change is reported. Each regional office must ensure the voter registration form entitled, “Mississippi Mail-In and NVRA Agency Voter Registration Application” form are included with application forms mailed or given out for an applicant to complete, and available during in-person interviews within the office and at out- stationed sites. Voter registration forms are also available on-line for applicants applying on line. Voter registration forms must also be offered to individuals applying by telephone. Assistance with completion of the forms must be offered and provided unless assistance is refused. It is not required for the agency to offer voter registration forms/assistance to a representative of an adult. The MAGI-related application form asks if the applicant wants to register to vote. The ABD application form refers the applicant to their worker if the applicant wants to register to vote or update their voter registration information. Responses to these questions are entered into the system for reporting purposes. Voter registration forms completed and returned to the regional office must be logged on the appropriate form and transmitted to the appropriate county Circuit Clerk’s office with 5 business days of receipt. Form received within 5 days of the voter registration deadline must be transmitted daily. The agency offers voter registration training for new employees and existing employees are trained in the specifics of voter registration responsibilities semi- annually.