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MISSISSIPPI DIVISION OF MEDICAID Eligibility Policy and Procedures Manual CHAPTER 100 – General Provisions P a g e | 11 of recipient information in all forms to prevent unauthorized disclosure. In practical terms, this includes: • Following password and other security procedures for systems. • Securing cases in filing cabinets rather than leaving them in open view when not in use. • Discussing cases or recipients only as necessary for legitimate job-related purposes and in confidential office settings. Failure to abide by the policies and procedures regarding confidentiality of recipient and applicant information, either intentionally or unintentionally, can result in disciplinary action. In addition, any violation of privacy and security policies and procedures may be referred to state or federal agencies for prosecution. 100.03.08 SAFEGUARD AWARENESS TRAINING Training on the security standards for data provided by the Internal Revenue Service (IRS), the U.S. Citizenship and Immigration Services (USCIS) within the Department of Homeland Security (DHS) and the Social Security Administration (SSA) must be conducted annually for eligibility staff in each regional office. During the training employees are instructed in office security procedures to ensure security of the data and are issued a copy of the federal penalties for unauthorized disclosure of IRS, DHS and SSA information. A confidentiality statement for each type of data is signed by employees. The employee receiving the training must sign and date the confidentiality statements to certify receipt of security training for each agency’s data. The signed and certified statements are forwarded to state office, where they are maintained to document compliance with each agency’s safeguard training requirements. Effective Month: July 2025