0825.040.05 Annual Renewal – DSS Manuals

IM-24 March 22, 2023

Annual renewals are required for MOCDD participants to confirm the participants remain eligible for coverage on all eligibility factors, such as state residency, income and resources.

Ex Parte Renewals

An ex parte renewal is a renewal completed using reliable information available to the agency, without requiring information from the individual. Attempt to verify necessary eligibility factors, such as income and resources, by accessing available electronic data sources.

Annual Renewal Form

When an ex parte renewal cannot be completed because of insufficient information available to the agency, the eligibility system sends a paper annual renewal form to request additional information from the participant. The participant has at least 30 days to complete, sign, and return the annual renewal form. Participants can return the annual renewal form or can complete the annual renewal telephonically or online. Do not consider an annual renewal form as received unless it is signed.

If information required to determine eligibility is missing, inconsistent, or incomplete, check other sources of information including the electronic record and other available data sources.

If verification or clarification is required, send a Request for Information to the participant and allow 10 days for the participant to respond. If the participant provides the information, complete the eligibility determination. If the participant is eligible, renew the coverage for 12 months. If the participant is ineligible, complete an ex parte review to determine if eligibility exists in another MO HealthNet program. If not eligible, send an adverse action notice to inform the participant the case will be closed and an action notice after the case is closed. If the participant fails to respond, send an adverse action notice to inform the household the case will be closed and an action notice after the case is closed. An ex parte review to explore eligibility in another MHN program is not required.

MRT Redeterminations

Disability or blindness is not determined during the annual renewal process. Disability or blindness is determined by the Medical Review Team (MRT) for participants who are not considered disabled by the Social Security Administration. An MRT redetermination is not required annually for all participants and the MRT redetermination may be due in a different month than the annual renewal. Do not delay an annual renewal to complete an MRT redetermination.