8 Agency Designation,, 2605(b)(6) - Assurance 6

recipients and the Commonwealth of Puerto Rico) 8.1 How would you categorize the primary responsibility of your State agency? Administration Agency Commerce Agency Community Services Agency Energy/Environment Agency Housing Agency State Department of Welfare (administers TANF, SNAP, and/or Medicaid) Economic Development Agency Other - Describe: Include current list of subrecipient name, main office address (do not list P.O. Box), phone number, county(s) served, Congressional District, and UEI number. Used for Near hotline and OCS Service Provider Tool and clearinghouse. Alternate Outreach and Intake, 2605(b)(15) - Assurance 15 If you selected "State Department of Welfare (administers TANF, SNAP, and/or Medicaid)" in question 8.1, you must complete questions 8.2, 8. 3, and 8.4, as applicable. 8.2 How do you provide alternate outreach and intake for heating assistance? 8.3 How do you provide alternate outreach and intake for cooling assistance?> 8.4 How do you provide alternate outreach and intake for crisis assistance? 8.5 LIHEAP Component Administration. Heating Cooling Crisis Weatherization 8.5a Who determines client eligibility? Local County Government Community Action Agencies Non-profits Tribal Government Non-Applicable Local County Government Community Action Agencies Non-profits Tribal Government Local County Government Community Action Agencies Non-profits Tribal Government 8.5b Who processes benefit payments to gas and electric vendors? Local County Government Community Action Agencies Non-profits Tribal Government Non-Applicable Local County Government Community Action Agencies Non-profits Tribal Government 8.5c who processes benefit payments to bulk fuel vendors? Local County Government Community Action Agencies Non-profits Tribal Government Non-Applicable Local County Government Community Action Agencies Non-profits Tribal Government 8.5d Who performs installation of weatherization measures? Community Action Agencies Non-profits Tribal Government Include a current list of subrecipient(s) name, main office address (do not list P.O. Box), phone number, county(s) served, Congressional District, and UEI number. If any of your LIHEAP components are not centrally-administered by a state agency, you must complete questions 8.6, 8.7, 8.8, and, if applicable, 8.9. 8.6 What is your process for selecting local administering agencies? Service Provider Selection As part of the annual State Plan application required by LIHEAP statute, the chief executive officer of each State shall certify the State’s agreement to meet the conditions of sixteen assurances. As part of assurances six and fifteen, Commerce developed a network of local administering agencies to serve as local EAP Service Providers. Commerce continues to contract with these agencies, whenever possible, to operate LIHEAP. In the event of an EAP Service Provider acquisition or merger, EAP Service Provider resignation, or Commerce contract termination or non-renewal, Commerce must select a successor EAP Service Provider. Acquisition or Merger When a current EAP Service Provider acquires another current EAP Service Provider or when two or more current EAP Service Providers merge, the EAP Service Providers must submit written, signed notification on Service Provider letterhead to the Commerce EAP Director. The written notice must include the following: a statement clearly describing the acquisition or merger plan; the effective acquisition or merger date; and documentation of a formal board resolution, signed and dated by each organization’s governing board chair or designee. EAP Service Providers must obtain Commerce input prior to an acquisition or merger. A minimum notice of 60 days prior to the effective acquisition or merger date is required. If the EAP Service Provider change is due to an acquisition or merger, Commerce will decide if the new entity post-merger will continue to provide EAP services or if a formal request for proposal (RFP) process is necessary. Service Provider Resignation To resign from EAP delivery, an EAP Service Provider must submit written, signed notification on Service Provider letterhead to the Commerce EAP Director. The resignation notice must include the following: a statement clearly indicating the Service Provider’s intent to resign; the effective resignation date; and documentation of a formal board resolution, signed and dated by the governing board chair or designee. A minimum notice of 60 days is required to voluntarily terminate a current grant contract. The resigning EAP Service Provider must complete all contractual obligations to finalize the resignation. Contract Termination or Non-Renewal Commerce may terminate or decline to renew an EAP Service Provider’s LIHEAP Grant Contract. Commerce will strictly follow contract requirements if terminating a contract. Commerce will provide the EAP Service Provider with written notice identifying the effective date and the remaining obligations for both parties. Successor Selection If the EAP Service Provider change is due to an EAP Service Provider resignation or Commerce contract termination or non-renewal, Commerce follows the Minnesota Department of Administration’s Office of Grants Management policies and procedures. Between Program Years Commerce will select a successor EAP Service Provider through a formal RFP process. During the Program Year Commerce will select a successor EAP Service Provider through a formal RFP process. However, Commerce may execute a short-term contract with an existing EAP Service Provider on an interim or emergency basis, as needed. Commerce may subdivide the vacated EAP service area. Transferring Program Activity Upon identifying the successor EAP Service Provider, Commerce directs the transition with the exiting and successor EAP Service Providers to facilitate the transition. 8.7 How many local administering agencies do you use? 28 8.8 Have you changed any local administering agencies in the last year? Yes No 8.9 If so, why? Agency was in noncompliance with Grant recipient requirements for LIHEAP - Agency is under criminal investigation Added agency Agency closed Other - describe 8.10 If a subrecipient is no longer providing LIHEAP, are you aware of prior-year LIHEAP funds being mismanaged or misspent? Yes No 8.10a If yes, please explain. 8.10b If you are aware, were other federal programs impacted such as CSBG, SSBG, Head Start, TANF, and Department of Energy Weatherization funding, etc. Yes No 8.10c If yes, please explain. If any of the above questions require further explanation or clarification that could not be made in the fields provided, attach a document with said explanation here.