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COMBINED MANUAL

ISSUE DATE 06/2019

RECERTIFICATION PROCESSING STANDARDS

0009.06.03

Complete the review process by the end of the certification period. See 0002.09 (Glossary: Calendar Month...) for the definition of certification period, 0009.06 (Recertification Process).

Restore benefits to units who lost benefits because the county agency failed to process a recertification before the end of the certification period.

MFIP: Terminate benefits if a unit fails to return or complete a Combined Application Form (CAF) (DHS-5223) (PDF). See TEMP Manual TE02.04.04 (Autoclose: MAXIS Processes for HRF/REVW). Also, terminate benefits if a unit fails a face-to-face or phone interview, or fails to provide mandatory verifications before the last day of the certification period. See TEMP Manual TE02.08.006 (Reviews: Missing Verifications) for proper coding instructions. Give the unit a notice of termination at least 10 days before the end of the certification period. See 0009.06.06 (Recertification Interview), 0010.18 (Mandatory Verifications), 0026.12.03 (10 Day Notice).

● If the unit turns in the CAF before the last day of the certification period, the case remains closed. If the unit completes the recertification process during the next month, reinstate the case. Do not prorate benefits.

● If the unit turns in the CAF after the end of the certification period, the case may be reinstated if all recertification requirements are met by the end of the last day of the month of closure. If reinstated, cases are eligible for the entire benefit month and benefits are not prorated. See 0005 (Applications), 0022.12.02 (Beginning Date of Eligibility), 0022.12.03 (Proration).

If the unit applies for another program on the CAF, treat this as an application and process for that type of assistance.

DWP: No provisions.

SNAP: Mail or give the unit the Combined Application Form (CAF) (DHS-5223) (PDF) no later than the last day of the month before the last month of the certification period.

Provide a notice of expiration at the time of certification if:

● You certify the unit for only 1 month.

OR

● You certify the unit in the 2nd month of a 2-month certification period.

OR

● All unit members are receiving cash assistance and you processed their SNAP and cash assistance applications at the same time.

Notify all other units of the expiration of the certification period before the last month of the certification period. Restore lost benefits to a unit if you do not provide a timely notice of expiration. For instructions regarding cases reinstated prior to a review, see 0026.45 (Notice of SNAP Expiration), TEMP Manual TE02.08.054 (Reinstating a Case With a Review Due).

Determine if the unit returns the Combined Application Form (CAF) (DHS-5223) (PDF) timely:

● Uncle Harry Food Support (UHFS) units who report monthly have returned the CAF timely if the county agency gets it by the due date for the last monthly report of the certification period.