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COMBINED MANUAL
ISSUE DATE 10/2019
APPLICATION PROCESSING STANDARDS
0005.12.15
The participant’s referral to ES must be in writing and must contain:
- Notification that, as part of the application process, applicants are required to develop and sign an Employment Plan or the DWP application will be denied.
- The name and phone number of the ES provider.
- The immediate availability of supportive services, including, but not limited to, child care, transportation, and other work- related aid.
- The rights, responsibilities, and obligations of participants in the program, including, but not limited to, their rights under the Americans with Disabilities Act (ADA), the grounds for good cause, the consequences of refusing or failing to participate fully with program requirements, and the appeal process. Also see 0003.09.03 (Client Rights - Civil Rights).
The Job Counselor will meet with the DWP participant within 10 working days of the county referral to develop and sign an initial EP. The Job Counselor must notify the county within 1 working day of the date the EP was signed.
Authorize DWP benefits through MAXIS to the participant within 1 working day of being notified by the ES provider that the initial EP has been developed and signed.
Use the following forms:
● Diversionary Work Program Referral to Employment Services (DHS-4161) (PDF).
● Client Responsibilities and Rights (DHS-4163) (PDF).
● Do you have a disability? (DHS-4133) (PDF).
NOTE: There are no DWP orientation requirements. A county may opt to provide an orientation for its DWP participants.
MAXIS Process
Do not deny the application before the 30 day application processing period has expired, unless the case has been determined ineligible (for example for excess income). MAXIS will not automatically deny applications pending past 30 days. You must deny the application at the appropriate time.
SNAP: Determine eligibility and issue benefits or a denial notice no later than 30 days following the date of the application. If you cannot determine eligibility within 30 days, send a notice of processing delay, determine who caused the delay, and allow an additional 30 days to complete the application processing. See 0005.12.15.03 (Delays in Processing Applications), 0005.12.15.06 (Determining Who Caused the Delay), 0024 (Payments).
EXCEPTION
If the unit failed to attend the initially scheduled interview, an attempt has been made to inform the unit of their responsibility to schedule a second interview, and the client has made no subsequent contact with the agency to express interest in pursuing the application, deny the application on the 30th day.
See TEMP Manual TE02.05.15 (Notice of Interview/Missed Interview (NOMI)). Also, document the contact in CASE/NOTEs.
MAXIS Process