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COMBINED MANUAL

ISSUE DATE 12/2014

REPORTING CHANGES TO JOB COUNSELOR

0028.03.09

MFIP, DWP: The following changes in a participant's status trigger a message to the job counselor from MAXIS to Workforce One:

● County Transfer. Indicates the county the case was transferred to and from. (SPEC/XFER).

● Disability Status. Indicates a change in the person’s disability status. (STAT/DISA).

● DWP/MFIP Sanction. Indicates a change in the person’s sanction status for MFIP and/or DWP. (STAT/EMPS).

● Employment. Indicates a change in information about the person’s job(s). (STAT/JOBS).

● Employment Services Status. Indicates a change in the person’s ES Status for Employment Services and whether a participant meets the eligibility criteria for Family Stabilization Services (FSS). (STAT/EMPS).

● Household. Indicates any changes to a 2-parent or 1-parent household and/or Emergency Needs Last Used. (ELIG).

● HRF/Review Closure. Indicates that the case has been closed in MAXIS for a missing HRF or Eligibility Review. (ELIG).

● MAXIS Worker. Indicates any change in MAXIS Worker assigned to the case. (SPEC/XFER).

● Non Citizen. Indicates any change in the immigration status and nationality. (STAT/IMIG).

● Other Personal. Indicates any change in level of education and citizenship. (STAT/MEMI).

● Personal. Indicates any change in name, DOB, Gender, Race, Hispanic/Latino, Language, Alien Registration Number. (STAT/MEMB).

● Phone Number. Indicates any change to the person’s primary phone number. (STAT/ADDR).

● PMI Merge. Indicates a new PMI if the person’s PMI has been merged in MAXIS.

● Privacy. Indicates any change in the person’s privacy level in MAXIS. (PRIV).

● Program. Indicates any change in the program status (pending, active, inactive). begin/end date and/or closure reason. (ELIG).

● Relationship. Indicates any change in the person’s relationship to applicant in MAXIS. (STAT/MEMB).

● Residence. Indicates any change in the person’s residence address and secondary phone. (STAT/ADDR).

● Sanction Count. Indicates any change in the number of sanctions recorded for the whole case and the individual person. (STAT/SANC).

● Self-Employment. Indicates changes in the person’s self-employment. (STAT/BUSI).

● SSN Change. Indicates a new SSN or SSN Verification as it’s changed in MAXIS.

● TANF Months. Indicates any change in the projected 60th month, extension reason or banked months, and the number of months TANF received. (STAT/TIME).

Report any relevant changes to the child care worker using the DWP/MFIP Status Update Form (DHS-3165) (PDF).

In addition, report the following changes to job counselors and child care workers using the DWP/MFIP Status Update Form:

● Notice from the participant of circumstances that indicate good cause for failure to cooperate/comply with program requirements.