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COMBINED MANUAL

ISSUE DATE 12/2014

JOL - DOCKETING & RENEWING

0025.21.08

After this information is received, docketing information should be entered in MAXIS. See TEMP Manual TE02.09.26.03 (CCOL/JGMT).

When payment is received as partial or full satisfaction of a JOL, the agency should file a satisfaction document with the court administrator. Contact your court administrator for the correct Satisfaction of Judgment form to complete in your court district.

Docketed judgments that remain unsatisfied must be renewed every 10 years to remain in force. The renewal must be processed prior to the 10 year anniversary date of entry. Overpayment judgments may be renewed multiple times until satisfied. To renew a judgment that was docketed through the JOL process, local agency’s collection or accounting worker must:

1. Prepare notarized notices for the court administration:

- Notice of Judgment Renewal. The amount renewed must be equal to the unpaid principal balance plus the accrued unpaid interest. Use Notice of Judgment Renewal (DHS-5290F) (PDF).

- Affidavit of Default and Identification. This document provides information about the original judgment. It includes the amount paid, the unpaid principal balance, and the accrued unpaid interest balance. It also includes the debtor’s name, address and military status. Use Affidavit of Default and Identification (DHS-5290G) (PDF).

2. Send a copy of the Notice of Judgment Renewal and the Affidavit of Default and Identification by first class mail to the last known address of the debtor. Keep the original documents for filing with court administrator. Notice may also be delivered to the debtor by personal service.

3. Complete an Affidavit of Service by Mail for filing with court administration. This includes the debtor’s name and address and provides the court with proof of service. Use Affidavit of Service by Mail (DHS-5290H) (PDF).

4. Request the court administrator to renew the judgment. Include original copies of:

- Notice of Judgment Renewal.

- Affidavit of Default and Identification.

- Affidavit of Service by Mail.

When the court administrator completes the renewal, the court will issue a Notice of Entry and Docketing of Judgment indicating a new entry and docketing date for the renewed amount. The court file number should be the same as the original judgment.

Any questions regarding the JOL process should be addressed with the county attorney.

MFIP, DWP, SNAP, MSA, GA: Follow general provisions.

GRH: No provisions.