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COMBINED MANUAL

ISSUE DATE 12/2014

IEVS SAFEGUARDING RESPONSIBILITIES

0010.24.21

- Who supervised the destruction.

- Method of destruction.

- Identifying information of the records.

- Date of disposal.

● For mailing (regular mail or courier service), the envelope must be double-sealed (1 envelope within another). The 2nd envelope MUST be marked "Confidential" with notice that the addressee is the only person who may open it.

When completing routine case documentation in CASE NOTE, do not indicate that the source of the match was UNVI, BEER, IRS, or tax records. This eliminates NOTEs from needing safeguarding protection.

Personal computers (PCS) MUST be protected:

● Sign out of MAXIS or lock your PC when you leave your desk.

● Do NOT let anyone use your PC or give anyone your password.

● Change your password monthly.

● Do NOT use the same password for access to different systems.

● Passwords must be at least 6 digits long.

The work area where tax data is stored must be secured. Access must be restricted and locked during non-duty hours.

MSA, GA, GRH: No provisions.