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COMBINED MANUAL

ISSUE DATE 06/2019

RECERTIFICATION PROCESSING STANDARDS

0009.06.03

● Units who receive a notice of expiration at the time of certification due to a 1- or 2-month certification period have returned the CAF timely if the county agency gets it within 15 days after the unit received the notice of expiration.

● For Change Reporting units and Six-Month Reporting units, a CAF received in the last month of the certification period is considered an application for recertification.

- A CAF received by the 15th day of the last month of the certification period is subject to timely processing. Timely processing means there is time to schedule the interview, request required verifications and allow the unit 10 days to return verifications so that there will not be an interruption in the receipt of their SNAP benefits.

- A CAF received after the 15th but before the last day of the last month of the certification period, is subject to delayed processing. Delayed processing means there may not be time to schedule the interview, request required verifications and allow the unit 10 days to return verifications in time for the unit to receive benefits on their normal stagger issuance date.

The 10-day period for returning verifications may extend beyond the end of the certification period. If the unit provides verifications after the certification period, but within the 10 days, determine eligibility and issue benefits no more than 5 days after receiving verification. See 0010.18 (Mandatory Verifications).

The time frame within which you must take action on the recertification depends on when the unit returns the CAF. See 0009.06.06 (Recertification Interview), TEMP Manual TE02.04.04 (Autoclose: MAXIS Processes for HRF/REVW), TE02.08.006 (Reviews: Missing Verifications) for MAXIS instructions.

● For units who submit the CAF before the 15th day of the last month of the certification period (timely processing), complete an interview, if required, on the date scheduled and provide necessary verification by the date scheduled:

- If determined eligible, approve benefits in time for them to get benefits on the date they usually get their benefits.

- If determined INELIGIBLE, close the case on or before the last day of the certification period.

● For units who submit the CAF before the 15th day of the last month of the certification period (timely processing), but fail to complete the interview by the end of the certification period AND/OR do not provide verifications before the scheduled date, close the case at the end of the certification period.

- If the unit takes the required action within 30 days after the end of the certification period, reopen the case and PRORATE benefits from the date the unit took the required action.

● For units who submit the CAF after the 15th but before the last day of the last month of the certification period (delayed processing), complete an interview, if required, on the date scheduled and provide necessary verification by the date scheduled:

- If determined eligible, approve benefits. Due to delayed processing the unit may not receive benefits on their normal date.

- If determined INELIGIBLE, close the case on or before the last day of the certification period.

● For units who submit the CAF after the 15th but before the last day of the last month of the certification period (delayed processing), but fail to complete the interview by the end of the certification period AND/OR do not provide verifications before the scheduled date, close the case at the end of the certification period.

- If the unit takes the required action within 30 days after the end of the certification period, reopen the case and PRORATE benefits from the date the unit took the required action.

● For units who do not submit the CAF in the last month of the certification period, close the case on or before the last day of the certification period. To receive SNAP the unit will need to reapply. If the unit reapplies treat the month you determine eligibility as an initial month and prorate benefits. This includes units whose certification has ended in another state, EXCEPT migrants