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Child Care Assistance Program Policy Manual Issued 05/2023 Case reviews 16.18 DHS case reviews Program, Compliance & Audit (PC&A) Case Reviews The federal government requires states and territories to conduct child care subsidy case reviews in compliance with 1) the federal Improper Payments Information Act of 2002 (IPIA), as amended; 2) the Improper Payments Elimination and Recovery Act of 2010 (IPERA); 3) the Improper Payments Elimination and Recovery Act of 2012 (IPERIA); and 4) Executive Order 13520 – Reducing Improper Payments – 2009. The IPIA requires agencies to adhere to guidance prescribed by the federal Single Audit Act of 1984 (P.L. 98-502) with amendments in 1996 (P.L. 104-156), the Office of Management and Budget (OMB) Circular A-133 and A-123 and the Minnesota Office of Legislative Auditor. PC&A case review considers worker actions that affected the review month and CCAP policies in place at the time of those actions. PC&A examines documentation available to the worker when they took action for the following areas: • Required eligibility forms. • Family’s subprogram. • Applicant’s eligibility. • Residency requirements. • Child's eligibility. • Authorized activities. • Hours authorized. • Provider’s registration and authorization requirements. • Maximum rates and provider accreditations. • Income and expenses, family size and copayment fee. • Identity and relationships of all family members. Agency actions that do not comply with CCAP policy may be determined to be errors with or without a potential financial impact. The responsible agency may be required to complete a corrective action plan form for specific cases. Errors with a potential financial impact are subject to overpayment and underpayment policies. See Chapter 14 (Overpayments) to determine when to assess an overpayment. See Chapter 9.57 (Correcting underpayments) to determine when to assess an underpayment. CCAP Accuracy Reviews • The department randomly selects CCAP cases for review approximately once every quarter. This is to comply with the Legislative Auditor recommendation to expand its quality assurance reviews of local human service agencies. • Case accuracy reviews focus on policies used when establishing eligibility, authorizing care, registering the provider or making payments. • See Chapter 16.44 (Accuracy Review Reporting) for more information about these reviews.