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Child Care Assistance Program Policy Manual Issued 08/2022 Amount of overpayment 14.6 - If the applicant was working prior to the application date but did not receive their first paycheck until after the application date and failed to report the job on the application, calculate the overpayment starting with the first biweekly period after the applicant received their first check. • If an overpayment is due to unreported increased income that occurred at the same time as a redetermination, the overpayment is calculated starting with the first biweekly period following when the redetermination was processed. • If a family who continuously received child care assistance exceeded the applicable income limit but later met the applicable income limit, see the “Period of ineligibility” section below. Overpayments due to attendance record keeping When assessing an attendance record keeping overpayment, the amount of the overpayment is the maximum daily rate for each day a record is missing, unavailable, incomplete, inaccurate, or does not include required information. See Chapter 11.15 (Provider record keeping) for attendance record keeping requirements. The overpayment is assigned to the provider and cannot exceed the total payment for the biweekly period. Attendance records not produced immediately cannot be submitted later to challenge the overpayment. To avoid duplication of effort, follow guidance in Chapter 13.3 (Fraud Referrals) to contact the Department of Human Services Office of Inspector General (OIG) Child Care Provider Fraud Investigations Unit prior to assessing an attendance record overpayment. Overpayments due to absent day and holiday billing errors Any day a child does not attend care that a provider fails to accurately mark as an absent day or holiday on the billing form is considered an overpayment. An overpayment can be assessed if the attendance record indicates a child did not attend, but the provider failed to accurately mark the billing form with an “A” for absent or an “H” for holiday. An overpayment can be assessed regardless of whether the child reached or is exempt from the absent day or holiday limits for the year. Interest The CCAP agency may not charge interest on overpayments of child care assistance benefits. See Chapter 14.9.12 (Civil recovery – Families). Ineligibility When a family received child care assistance for a period of time when the family was not eligible, the amount of the overpayment is the total amount of child care assistance paid during the time period of ineligibility. If a family reported a change timely or the change was not required to be reported (such as the expedited child care period ending) and the agency did not act on the change, there is no overpayment. Period of ineligibility Sometimes it is discovered that a family who continuously received child care assistance was ineligible for a period of that time (for example, when a family did not report a permanent end to an activity and received care for longer than the allowed Extended Eligibility period after the parent’s activity permanently ended).