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Child Care Assistance Program Policy Manual Issued 10/2022 Information sharing 11.30 Sharing information with providers If the parent has not signed an information release, limited information can be shared. Agencies can share the following information with the family’s provider: • The family’s name • When the application is approved • When the family’s redetermination is due • When the family’s case will close if the redetermination process is not completed • The number of authorized hours for child care • Notification of changes to the Service Authorization, including changes in number of hours authorized, copayment changes or authorization ending • Maximum rate that can be paid • The amount CCAP will pay the provider • How payments are made • The amount the family must pay the provider • When CCAP expects submitted Billing Forms will be paid. Data sharing about providers Agencies may share whether a licensed or certified provider is registered for CCAP. In most situations, information about whether a legal nonlicensed provider is registered cannot be shared. Agencies can only share payment data about child care centers when: • A center has been disqualified or has had their registration closed or denied for specific reasons, such as a payment stop; AND/OR • A center receives child care assistance payments of more than $100,000 in a year. Payment data: • Includes information, such as: o Whether a provider has been paid o How much a provider has been paid o The number of families and children on whose behalf payments were made. • Is classified as private and cannot be shared if: o It pertains to a licensed family child care provider or legal nonlicensed provider; OR o The data could identify a specific family or child (even for child care centers).

If your agency receives requests for Child Care Assistance Program data, contact your agency’s data privacy official or county or tribal attorney for how to proceed.