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Child Care Assistance Program Policy Manual Issued 10/2019 Provider record keeping 11.15 Documentation of payment of a family’s copayment by a source other than the family Documentation must include: • Payment source • Amount received • Time period covered Documentation of child care expenses paid by other sources Examples of other sources include Post-Secondary Child Care Grant, Early Learning Scholarships, child care support and other types of scholarships or financial aid. Documentation must include: • Payment source • Amount received • Type of expenses • Time period covered. A provider may use the Child Care Assistance Program Financial Tracking Form DHS-5318-ENG (PDF) to document child care expenses paid by other sources, including payment of a family’s copayment. Legal authority Minnesota Statutes 119B.125 subd. 6 Minnesota Statutes 119B.12 subd. 2 Minnesota Statutes 119B.13 subd. 6(d)