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Child Care Assistance Program Policy Manual Issued 08/2022 Legal nonlicensed providers – Annual monitoring 11.9.18 What is an annual monitoring visit? An annual monitoring visit is when CCAP agency staff visit a legal nonlicensed (LNL) provider’s child care site to monitor that the provider is complying with specific health and safety requirements. What health and safety requirements are monitored? Health and safety requirements are identified in and monitored using the Child Care Assistance Program Legal Nonlicensed Provider Monitoring Checklist (DHS-7867). Who must be monitored? Any legal nonlicensed provider with an open Service Authorization for a child who is not related to them must have an annual monitoring visit. Related means the provider is the child’s sibling, grandparent, great- grandparent, aunt, or uncle of the child, based on blood relationship, marriage or court decree. Who is responsible for monitoring legal nonlicensed providers? The agency issuing payments to the legal nonlicensed provider is responsible for ensuring the monitoring visit is completed. Agencies determine who will complete visits and the internal procedures for scheduling and performing the visit. What if the provider provides care outside of the registering agency’s service area? The CCAP agency issuing payments to the provider is responsible for ensuring monitoring visits are completed, but another agency can complete the monitoring visit. The department encourages agencies to partner with each other. Agencies can establish formal written agreements or informal arrangements to share or transfer monitoring duties for providers living in other service areas. What if the provider is registered with multiple CCAP agencies? If more than one CCAP agency is issuing payments to the provider for unrelated children, only one CCAP agency must monitor the provider. Results can be shared between CCAP agencies. NOTE: Agencies should work together to ensure that the provider is not caring for children from more than one unrelated family at the same time.