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Child Care Assistance Program Policy Manual Issued 07/2023 Approving eligibility at redetermination 10.6.6 Approving eligibility If the family is eligible, notify the family and provider of any changes to the number of hours of care authorized or changes to the copayment amount. See Chapter 12.3 (Notices to families) and Chapter 12.6 (Notice to providers). • If notices do not generate after processing a redetermination, workers must send a memo to the family informing the family that the redetermination has been processed and identifying changes, including copay changes. • If the family is a Schedule Reporter inform the family of their reporting type. See Chapter 8.3.6 (Reporting Types). Schedule verification missing If schedule verification is missing but all other required information has been returned and the family remains eligible, process the redetermination but do not authorize care until schedule verification is received: • If the Service Authorization(s) is not already closed, end the Service Authorization using the reason code “Care is No Longer Authorized” using the last day of the redetermination period as the end date and approve Service Authorization to end allowing for a 15-day notice. Suspend the family’s case for a period up to one year. See Chapter 8.9 (Suspending a case). • If the Service Authorization(s) were closed due to incomplete redetermination and the case is being reinstated, end the Service Authorization using the reason code “Care is No Longer Authorized” using the date the redetermination is processed as the end date and approve Service Authorization to end allowing for a 15-day notice. Suspend the family’s case for a period up to one year. See Chapter 8.9 (Suspending a case). • When the schedule verifications are received, reauthorize child care. Child care can be authorized retroactively back to the date care was ended or three months prior to the date the Service Authorization is issued, whichever is later (assuming that the schedule provided applies to the time period when care was ended). See Chapter 9.3 (Payments to providers). Pending in-home care requests If an in-home child care request is needed but has not been submitted or is not yet approved by DHS but the family remains eligible, process the redetermination but do not authorize care until an in-home request is approved by DHS. • If the Service Authorization(s) is not already closed, end the Service Authorization using the reason code “Care is No Longer Authorized” using the last day of the redetermination period as the end date and approve Service Authorization to end allowing for a 15-day notice. Suspend the family’s case for a period up to one year. See Chapter 8.9 (Suspending a case). • If the Service Authorization(s) were closed due to incomplete redetermination and the case is being reinstated, end the Service Authorization using the reason code “Care is No Longer Authorized” using the date the redetermination is processed as the end date and approve Service Authorization to end