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Child Care Assistance Program Policy Manual Issued 10/2018 Child care expenses paid by other sources 9.9.3 Families may receive help paying for child care by sources other than CCAP. These other sources can help pay for expenses not covered by CCAP such as: copays, transportation or activity fees, the amount of a provider’s charge not covered by the CCAP maximum rate, and breaks or reductions in CCAP authorization or eligibility. When a child care provider receives payment from other source for child care expenses, they have certain responsibilities. Provider responsibilities Child care providers who accept payments from other sources must maintain family-specific documentation of payment source, amount, types of expenses, and time period covered by the payments. The CCAP agency may request that this documentation be provided if there are concerns about a particular case. CCAP should not be billed for costs covered by other sources. The provider is responsible for ensuring proper billing. Providers may use the Child Care Assistance Program Financial Tracking Form DHS-5318-ENG (PDF) to record third party payments. If a provider receives payment from other sources for the family’s copay, the provider should indicate on the billing form that the copay was paid or that there was a payment agreement. Providers can refer to Information for child care providers: How Early Learning Scholarships work with the Child Care Assistance Program DHS-7056 (PDF) for more information about layering funding sources. Post-Secondary Child Care Grant The Post-Secondary Child Care Grant is available to students not receiving MFIP who attend eligible post- secondary institutions and are enrolled at least half-time. If eligible, a student can be awarded a grant for each academic term per eligible child. The grant may be paid to the family or to the family’s child care provider. More information on the grant can be found on the Minnesota Office of Higher Education’s website. Families can receive both CCAP and a Post-Secondary Child Care Grant. When the family receives a Post- Secondary Child Care Grant: • Do not suspend the CCAP case • Do not reduce the amount of care authorized • Do not count the Post-Secondary Child Care Grant as income. Early Learning Scholarships Early Learning Scholarships increase access to high-quality early childhood programs for three- and four-year-old children with the highest needs. Children birth to two years old are eligible if they meet certain criteria. Early Learning Scholarships are paid directly to the child care provider. More information on Early Learning Scholarships can be found on the Minnesota Department of Education’s website.