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Child Care Assistance Program Policy Manual Issued 04/2019 Determination of payment amounts 9.9 CCAP cannot pay more than the maximum daily rate for one day of care. CCAP cannot pay more than the maximum weekly rate for one week of care. CCAP will never pay for more than the maximum weekly rate to a child’s primary provider for one week of care. CCAP will never pay more than two maximum daily rates to a child’s secondary provider for a two-week billing period. Sessions of child care During the school year for school age children, before and after school age care providers sometimes use “session rates.” In these cases, the hours of care authorized will determine if an hourly, daily or weekly rate may be paid. Payment will be the lesser of the CCAP maximum rate or the provider charge. See Chapter 9.1 (Authorizing Child Care). Maximum authorization and payment Do NOT authorize or pay for more than 120 hours of child care assistance per child every biweekly period. Count all hourly rates paid to legal nonlicensed providers towards the 120 hours. To convert child care paid on a full-day or weekly basis to licensed providers into hours to determine if payment exceeds 120 hours of child care assistance: • Payment at the daily maximum rate is equal to 10 hours of care. • Payment at the weekly maximum rate is equal to 50 hours of care. Rate

Actual hours of care

Count toward total hours of care Hourly

5 or less

Actual number of hours Daily

Greater than 5

10 hours Weekly

Greater than 35

50 hours Payment deductions The Department of Human Services Financial Operations Division staff enters IRS and Minnesota Department of Revenue tax levies, sends appropriate notices and monitors fulfillment of the levy. Agency staff can view information on IRS and Minnesota Department of Revenue tax levies and see that a levy has been entered and/or payments made tied to a particular provider in MEC2. For other payment deductions required by law, such as child support payments, see Chapter 12.6.12 (Payment Deduction Required by Law Notices) and the MEC2 User Manual for entering deductions. License exempt program rate Make payments for care of children in certified license exempt programs (such as school-based school-age programs, summer camps, etc.) at the same rate as licensed centers in the same age category.