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Child Care Assistance Program Policy Manual Issued 08/2021 Weekly authorization to high quality providers 9.1.12 Child’s provider window MEC² will determine whether a child is eligible for the Weekly Authorization to High Quality Providers and generate Service Authorizations with 50 hours of care per week authorized (100 hours biweekly). Once MEC² determines that a child is eligible for this policy, update the Child’s Provider window to indicate 100 hours of care is authorized biweekly. Case note this change. At redetermination, reevaluate the child’s authorized hours and update the authorized hours in the Child’s Provider window. If MEC² determines that the child is still eligible for the Weekly Authorization policy, update the Child’s Provider window to indicate 100 hours of care is authorized biweekly and case note the change. Schedule Reporters If a child in a Schedule Reporter family qualifies for Weekly Authorization to High Quality providers and there is a change in their parents’ activities or the three month period ends for families experiencing homelessness, determine the number of hours the child qualifies for. • If the number of hours is 30 hours or more per week, keep the number of hours on the Child’s Provider window at 100 hours. • If the number of hours is less than 30 hours per week, change the number of hours on the Child’s Provider window, allowing for a 15-day notice of adverse action. Change in custody schedule or parenting time arrangement If a child qualifies for Weekly Authorization to High Quality provider and there is a change in custody schedule or parenting time arrangement that results in the child qualifying for a different number of hours, determine the number of hours the child qualifies for. • If the number of hours is 30 hours or more per week, keep the number of hours on the Child’s Provider window at 100 hours. - Note: Although the child still qualifies for Weekly Authorization to High Quality provider, care can only be paid on days when the child resides in the home. See Chapter 5.6 (CCAP Family - Temporary Absence). Workers need to communicate to the parent when adjustments to a Service Authorization are made to reflect a parenting time or custody arrangement. See Chapter 9.1 (Child Care Authorization). • If the number of hours is less than 30 hours per week, change the number of hours on the Child’s Provider window, allowing for a 15-day notice of adverse action. Multiple providers The number of hours that can be paid per biweekly period per child is 120 hours. A child can use up to two providers paid by CCAP, one primary provider and one secondary provider. The amount of care authorized with a secondary provider is limited to 20 hours in a biweekly period. See Chapter 9.1.9 (Authorizing care – Multiple providers). If the child meets the requirements and attends a high quality provider for at least 30 hours per week, the child is eligible for 50 hours of care per week (100 hours biweekly). Increasing the authorization to 100 hours biweekly means there are 20 hours of care left for the child’s secondary provider.