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Child Care Assistance Program Policy Manual Issued 09/2020 Termination 8.15 • Send the family the Child Care Assistance Notice of Decision – Termination (DHS-5588A) (PDF) to terminate eligibility with a 15-day adverse action notice (align with the Service Authorization end date). Include the reason that eligibility is ending. - NOTE: The system will still show the family’s case as open and will automatically generate a termination notice as part of the auto-batch closing for their redetermination. To prevent confusion, add the following language to the manual termination notice:  “Your case is closing [DATE] because [REASON]. If this issue is resolved, your case will close [REDETERMINATION DUE DATE] if your redetermination is not complete. You may receive a notice that your eligibility is ending due to no redetermination even if you haven’t resolved this case closure. If you haven’t addressed [REASON], your correct case closing date is indicated on this notice and you can disregard the second notice.” • A copy of the termination notice should be copied into the case file. • Case note all actions. Reasons for termination at redetermination At redetermination, families must meet eligibility requirements in Chapter 4 (Eligibility requirements) and Chapter 6 (Income eligibility). At redetermination, terminate a family’s eligibility when: • Income exceeds 67 percent of State Median Income (SMI). • Assets exceed $1 million. • The family is not in an eligible activity that meets any applicable minimum participation requirements. • The family is not cooperating with child support. • Completed redetermination is not received by the last day of the redetermination period, which could include: - Redetermination form is not received - Verifications required to establish eligibility at redetermination are not received. - Verifications requested for factors required to be verified during the previous 12-month eligibility period are not received; see Chapter 7.4 (Verification - 12-Month Eligibility Period). - Verifications requested due to inconsistent information during the previous 12-month eligibility period are not received; see Chapter 7.4.3 (Inconsistent Information). • The family’s one year suspension period has expired. • The family’s only child eligible for CCAP is age 13 or their only child eligible for CCAP is age 15 with a documented disability.

Legal authority Minnesota Statutes 119B.025 Minnesota Statutes 119B.09 Minnesota Rules 3400.0183, subp. 2 and 5 Minnesota Rules 3400.0040, subp. 6a Minnesota Rules 3400.0185