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Child Care Assistance Program Policy Manual Issued 03/2020 Reporting types 8.3.6 Agency responsibility and reporting type Tell Schedule Reporters their reporting status at application, redetermination, and when there is a change in the family’s reporting type during the 12 month eligibility period. It is recommended, but not required, to tell 12 Month Reporters their reporting status at application, redetermination, and when there is a change in the family’s reporting type during the 12 month eligibility period. Notify a family of their reporting status by: • Sending a Special Letter • Adding a comment to a Service Authorization or Eligibility notice • Sending a memo, or • Having a verbal conversation with the client, documented in a case note Using a Special Letter is the recommended approach. Go to the Special Letter window for “ongoing” case status type. Select only the appropriate reporter type for the family (do not select both reporter types). MEC2 will send the parent the Special Letter with information about the selected reporter type. Case impacts of reporting types • For eligibility impacts, see Chapter 8.1.9 (Changes in activity). • For authorization impacts, see Chapter 9.12 (Authorization changes during the 12-month eligibility period). • For verification impacts, see Chapter 7.4 (Verification – 12-month eligibility period). Legal authority Minnesota Statutes 119B.025 Minnesota Statutes 119B.095