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Child Care Assistance Program Policy Manual Issued 1/2021 Reporting requirements 8.3 Reporting types Families must report changes that affect their eligibility. Failure to meet the reporting requirement may result in overpayments. See Chapter 14 (Overpayments). Families are either: • 12-Month Reporters OR • Schedule Reporters For more information on determining whether a family is a Schedule Reporter and 12-Month Reporter, see Chapter 8.3.6 (Reporting types). All families must report the following changes within 10 calendar days after they occurred: • A change in family income that puts the family over the maximum amount allowed for their family size (85% SMI). - A change in income occurs on the day the participant receives the first payment reflecting the change in income. • A permanent end to a parent’s authorized activity. • Providing child care or working in a child care setting. • A change in address or residence. • A change in family status or household composition. • A change in citizenship or immigration status for any child receiving child care assistance. • A change in a parentally responsible individual’s (PRI’s) visitation schedule or custody arrangement for any child receiving child care assistance. • Families must report changes in provider to the CCAP agency and the provider at least 15 days prior to the change. NOTE: A 15-day notice period is not required for a change in provider, when: • A Minnesota licensed provider’s license has been temporarily, immediately suspended OR • There is imminent risk of harm to the health, safety, or rights of a child in the care of a legal nonlicensed provider, license exempt center, or a provider licensed by an entity other than the State of Minnesota. The above changes must be reported, but changes only require verification when the change affects eligibility or the amount of the assistance payment. See Chapter 7.4 (Verification – 12 month eligibility) and Chapter 7.9 (Income Verification). Families who are Schedule Reporters must report additional information, including: • A change in authorized activity status, this includes: - Changes in employment, education or training status (starting, ending, or temporary breaks). - Changes in employment or education schedule.