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Child Care Assistance Program Policy Manual Issued 08/2022 Other Changes 8.1.21 Care can only be authorized for a 13-year-old or authorized for a 15-year-old with a documented disability if the child was authorized to receive CCAP at the time they turned 13 or 15. If the family or provider is requesting a special needs rate to care for a child over age 12, see Chapter 9.15.15 (Special needs). Authorizing care with a licensed family child care provider, certified license exempt center, or legal nonlicensed provider When care is requested for a 13-year-old or when care is requested for a 15-year-old with a documented disability at a licensed family child care provider, certified license exempt center, or legal nonlicensed provider: • Case note the parent’s request. • Authorize care to start/reopen the later of: - the date care ended, - the date the parent wants care to begin, or - the earliest date care can be paid if a provider provided care without receiving a Service Authorization and billing form. See Chapter 9.3 (Payments to providers). • Authorize care: - For 12-Month Reporters, authorize care at the same level authorized prior to the child’s 13th or 15th birthdate, unless the parent verifies a need for additional hours. - For Schedule Reporters, authorize care based on the parent’s activity schedule. See Chapter 9.12 (Authorization changes during the 12-month eligibility period). Authorizing care with a licensed center When care is requested for a 13-year-old or when care is requested for 15-year-old with a documented disability at a licensed center: • Obtain documentation of the DHS licensing variance allowing the provider to care for the 13 or 15-year- old child. - Ask the parent to get a copy of the variance from the provider and submit to the CCAP agency. - If the parent signs an authorization to release information, the CCAP agency may request a copy of the variance directly from the provider. - Do not authorize care if a copy of the DHS licensing variance is not submitted. • Authorize care to start/reopen the later of: - the date care ended, - the date the parent wants care to begin, or - the earliest date care can be paid if a provider provided care without receiving a Service Authorization and billing form. See Chapter 9.3 (Payments to providers). • Authorize care: - For 12-Month Reporters, authorize care at the same level authorized prior to the child’s 13th or 15th birthdate, unless the parent verifies a need for additional hours. - For Schedule Reporters, authorize care based on the parent’s activity schedule. See Chapter 9.12 (Authorization changes during the 12-month eligibility period).