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Child Care Assistance Program Policy Manual Issued 6/2020 Changes in circumstances 8.1 Changes during a family’s 12-month eligibility period may not impact a family’s eligibility or authorization until their next redetermination. You may become aware of changes through: • Family reporting. See Chapter 8.3 (Reporting Requirements) for family reporting responsibilities, timeliness, and methods. • Information reported by other people or agencies. • Upcoming or potential changes the agency has been tracking through MEC2 or other tracking methods. Case actions when a change occurs When you become aware a change has occurred or will occur, determine what kind of change it is and follow instructions based on the type of change: • For a change in household composition, see Chapter 8.1.3 (Changes in household composition). • For a change in family status, see Chapter 8.1.6 (Changes in family status). • For a change in activity, see Chapter 8.1.9 (Changes in activity). • For a change in family income or expenses, see Chapter 8.1.12 (Changes in income or expenses). • For a change in residence, see Chapter 8.1.15 (Changes in residence). • For a change in a child’s age to 13 or 15, see Chapter 8.1.21 (Other changes). • For other changes, see Chapter 8.1.18 (Changes in Sub-program) and 8.1.21 (Other changes). Changes must be acted on within 10 calendar days from the date the change was reported or becomes known to the agency. When a change results in families moving from one child care sub-program to another, do not require a new application. See Chapter 3 (Applications). If you become aware of a future change which may affect eligibility, track the expected change. Request that the family provide documentation of the change if required. See Chapter 7.4 (Verification – 12 month eligibility period). Notify families of the effect of changes. See Chapter 7 (Verification) and Chapter 12 (Notices). When you become aware of a change, you may need to ask the family for more information or verification before you can determine if the change affects the case. See Chapter 7.4 (Verification – 12 month eligibility period) for more information. Case actions at redetermination Workers do not need to reconstruct the family’s prior 12-month eligibility period at redetermination. If a family submitted all verification needed to show they meet eligibility requirements at redetermination, process the redetermination.