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Child Care Assistance Program Policy Manual Issued 02/2022 Verification – Eligibility redetermination 7.6 Verify the following at the time of eligibility redetermination: • Current income, if counted, and income deductions. See Chapter 7.9 (Income verification) and Chapter 6.6 (Earned/unearned income) to determine what income sources are counted. See Chapter 6.15 (Annualizing income) for how to annualize income at redetermination. - If the family reported income changes during their 12-month eligibility period that were not verified but the changes are no longer relevant to the family’s current income, do not request verification of the prior change. - For income deductions, send the family a verification request and allow the required amount of time for the verification to be returned. See Chapter 7.1 (Verification due dates). If the requested verification is not received, do not allow the expense as a deduction and process the redetermination without the income deduction. • Authorized activity of Parentally Responsible Individuals (PRIs). See Chapter 4.6 (CCAP Authorized Activities). • School status of students of any age with earned income. If school status of the student is not verified, the earned income must be counted. See Chapter 6.6.1 (Individuals with exempt earned income) and Chapter 7.9 (Income verification). - Verification includes, but is not limited to: case noted conversation with school, student-specific class schedule, client statement, or DHS Request for Verification of School Attendance/Progress DHS-2883 (PDF). • Residence. There is no time limit to how long a residency verification document can be used as verification. The verification on file can continue to be used if it reflects the family’s current name and address. - Verification includes, but is not limited to: driver’s license, state ID card, utility bill, mortgage document, current lease, any form of mail provided by the client (except mail addressed to a P.O. Box), or mail sent to the participant from Department of Human Services or the CCAP agency. - A forwarding address sticker received at the administering agency from the U.S. Postal Service cannot be used as verification of residence. - For families in excluded time facilities verify the address or county of residence where the family lived prior to entering the excluded time facility. Have the family provide an address where they can receive mail while in the excluded time facility or receiving excluded time services. Note: mailing address does not require verification. See Chapter 4.24 (Moving between counties). - Families who are homeless or without a fixed address are not required to provide a physical address. Verify the county that the family is physically residing in and have the family provide an address where they can receive mail. Verification includes, but is not limited to: a letter from a shelter, a letter from a friend, or a client statement. - See Chapter 7.21 (Verification – Safe At Home Program) for information about address verification for families in the Safe At Home Program. - A current lease or mortgage statement with the same address (if the client has not moved) is acceptable. The client does not need to submit the lease or mortgage statement again. • Changes in family status and family size - May include new family members, a change in marital status, or family members who have moved out of the household.