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Child Care Assistance Program Policy Manual Issued 02/2023 Verification – 12-month eligibility period 7.4 12-Month Reporters Request verification if any of these changes are reported: • Employment or education ending permanently • New employment, if PRI is working at a child care center licensed by the Department of Human Services • Activity change for which the family is requesting more hours of care. Changes include, but are not limited to: - Schedule changes - New employment. For changes that would result in an increase in authorized hours: • If verification is not received, do not increase authorized hours until verification is received. Do not take an adverse case action against the family. Verification will need to be requested at their next redetermination. • If verification is received and shows the Service Authorization must be increased, update the Child’s Provider window to increase the authorized hours. For employment or education ending permanently: • Ask the parent to submit verification of the activity ending, including the end date.

o A written client statement is acceptable verification.

. • If verification is received, end the activity and start Extended Eligibility on the date the activity ended. • If verification is not received, put the family into Extended Eligibility on the date the worker became aware of the permanent activity ending. o Do not end eligibility or reduce or close Service Authorization during the Extended Eligibility period. o If you get information later about the actual date the activity ended, update the Extended Eligibility begin date to the date the activity ended. o If it is later determined that the family received or may have received child care for longer than the period allowed for Extended Eligibility, an overpayment may be assessed. See Chapter 14 (Overpayments) to determine when to assess an overpayment.

For new employment reported at a child care center licensed by the Department of Human Services: • Request verification of the new employment activity. The family becomes a Schedule Reporter on the date their employment begins with a child care center licensed by the Department of Human Services. See Chapter 8.3.6.3 (Changes in reporting type). Workers must request verification and allow 15 days for the family to return the verification. -

If verification is not received by the required due date, close the Service Authorization with a 15- day adverse action notice and suspend the family’s case. If verification is later received that allows