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Child Care Assistance Program Policy Manual Issued 10/2022 Family copayment 6.21 reported to the child care worker but that are otherwise known to the agency. Workers may act on these changes, but are not required to do so. Copayment not paid In some situations, the family is not required to pay the copayment. This includes when: • The child care provider has chosen to waive the copayment for the family. • Someone outside the family pays the copayment on behalf of the family. Examples include payment by scholarships or a friend of the family. The provider must keep a record of these transactions. Do not count this as income for the family. See Chapter 9.9.3 (Child Care Expenses Paid By Other Sources). In all other situations, when a family does not pay the required copayment, the family is ineligible for child care assistance until: • The copayment is paid OR • The family reaches an agreement for payment with the provider and the county AND • The family continues to comply with the payment agreement. Note: Some providers apply the amount paid by the family to the oldest fees or to the amount that is more than the maximum rate. In these cases, the provider considers the copayment not to have been paid and may indicate this on the billing voucher. Consider the family to have paid the copayment if the family or provider is able to document that an amount has been paid that is equal to or greater than their copayment. Special situations Temporary ineligibility and suspend The copayment can decrease or stay the same when a case is moved out of temporary ineligibility or suspension during the 12-month eligibility period. The copayment cannot increase. Reinstatement If a reinstatement is tied to a redetermination, the copayment can increase, decrease, or stay the same. See Chapter 10.6.10 (Redetermination processing – Reinstatement). If a reinstatement is not tied to a redetermination and the reinstatement occurs during the 12-month eligibility period, the copayment can decrease or stay the same. The copayment cannot increase. Incorrect copayment approved If the approved copayment is lower than it should be, the copayment can increase to avoid continued incorrect payments. See Chapter 14 (Overpayments) to determine when to assess an overpayment. Workers need to contact their CCAP policy specialist to correct the copayment.