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EAP Policy Manual FFY24 Chapter 13 Program Fiscal Management Page 18 Closing Date for Purchase Requests The Service Provider Purchase/Disposition Request Form must be received by September 15 to be considered for current federal fiscal year purchases. Requests received after September 15 will not be approved. PART 1 – Request to Purchase Form Complete the form by filling in the Service Provider name, address, phone number, and contact person. Indicate the proposed unit acquisition price of the property you wish to purchase. Indicate by check mark the type of property you are requesting to purchase. Fill in the block titled “Funding Source” with the name(s) of the grant(s) to which you intend to charge the purchase. Provide the award ID(s). The award ID(s) can be found on the Notice of Funds Available (NFA) of the funds used to make the proposed purchase. Complete the next three blocks of Part 1 as accurately as possible. PART 2 – Property Purchase Record After receiving approval for the purchase from Commerce and after purchasing the property, complete Part 2. PART 3 – Disposal or Transfer Approval must be obtained for disposal of equipment with a current per unit fair market value in excess of $5,000 and sensitive equipment of any cost. In Part 1, indicate the unit acquisition price and funding source(s) and award ID(s). To transfer the property to another not-for-profit entity, provide that entity’s name and address in Part 3. If the property is transferred in a trade- in agreement, provide the business name and address. Complete the remaining blocks in Part 3. Send completed Service Provider Purchase/Disposition forms or questions to eap.mail@state.mn.us. The Service Provider Purchase/Disposition Request Form is found on the Commerce website. Out of State Travel Requests Commerce’s prior approval is required for out-of-state travel using EAP funds. Requests must be submitted to eap.mail@state.mn.us at least one month prior to travel using the Service Provider Out of State Travel Request Form. The Service Provider must specify how much of the total travel cost will be paid for with EAP funds. If non-EAP funds will be used identify the other fund sources and the amounts.