Page 260

EAP Policy Manual FFY24 Chapter 13 Program Fiscal Management Page 14 Conflicts of Interest Service Providers must maintain written standards of conduct covering conflicts of interest and governing the actions of its employees engaged in the selection, award and administration of contracts. Documentation of the Purchasing and/or Bidding Process The Service Provider must maintain support documentation of the purchasing and/or bidding process utilized to contract services in their financial records, including support documentation justifying a single/sole source bid, if applicable. Prevailing Wage For projects that include construction work of $25,000 or more, prevailing wage rules apply per Minn. Stat. § 177.41 through 177.44; consequently, the bid request must state the project is subject to prevailing wage. These rules require that the wages of laborers and workers should be comparable to wages paid for similar work in the community. A prevailing wage form should accompany these bid submittals. Property Management Equipment Service Providers must follow the standards found in the OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 C.F.R. pt. 200, Subpart D: Property Standards). For purposes of accountability: Sensitive Equipment means tangible, nonexpendable, personal property having a useful life of more than one year that is generally for individual use; could easily be sold or subject to pilferage or misuse; or could be used to store sensitive information covered under the Minnesota Government Data Practices Act (MGDPA). Examples include: • Computers, printers, and PC accessories • Cell phones, pagers, and other wireless devices • Cameras and recording devices