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EAP Policy Manual FFY24 Chapter 13 Program Fiscal Management Page 12 • Cash management reviews for both state and federal EAP grants. Federal cash management guidelines also apply to state funds. Violations must be disclosed in the audit report. • Disclosure of all material related party transactions. This includes separate corporations set up by a staff or board member of the Service Provider, if a staff or board member of the Service Provider is on the board of the corporation or is actively involved in the day- to-day corporation’s operations; e.g., related party ownership of buildings, equipment, services, etc. • Review of sub-grantee audit reports. • Evaluation of adherence with the Restriction on Use of Other Federal Funds for EAP Administrative Costs section of this chapter. Submitting Audit Reports One copy of the most recent third-party financial audit must be submitted to Commerce within nine months of the Service Provider fiscal year end, as required by 2 C.F.R. §200.512. Submit audits electronically to Donna Leonard at donna.leonard@state.mn.us. Service Providers must send Commerce a copy of any management decision letter received from another state agency to Donna Leonard at donna.leonard@state.mn.us. Financial Audits For Financial Statement Audits Only (i.e., Single Audit to comply with 2 C.F.R. pt. 200 not required), auditors must send two copies of the financial statement audits and management letter with responses. Service Providers must submit with their audit any management letter issued by their CPA firm and a written response to the items addressed in the letter. Single Audits For Single Audits intended to comply with 2 C.F.R. pt. 200, including financial statement audits accompanying the Single Audits, auditors must send: • Two copies of the single audit reporting package, as defined in OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 C.F.R. pt. 200), financial statement audits and management letter with responses. • One copy of the reporting package to the Office of the State Auditor Single Audit Division, 525 Park Street, Suite 500, St. Paul, Minnesota 55103, within nine (9) months from fiscal year end. • One copy of the reporting package within 30 days after issuance to the Federal Audit Clearinghouse using the Internet Data Entry System (IDES).