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EAP Policy Manual FFY24 Chapter 13 Program Fiscal Management Page 3 • Continue reducing the number of applications pending. Obligation Authority Commerce grants obligational authority using the Notice of Funds Available (NFA). Service Providers may obligate funds up to the maximum amount allocated on the NFA for administration and Assurance 16. These obligations must be for services performed and described in State of Minnesota Grant Contract, Section 2, Grantee’s Duties. EAP provides cash to the Service Provider for obligations up to, but not to exceed, the amount certified on the NFA. The Minnesota Management & Budget (MMB) makes cash payments using a warrant check or electronic funds transfer. Commerce budgets the state’s program funds and allocates them to Service Providers using program rules. Service Providers will:  Know the amounts of their allocations.  Request cash, as needed (the three-day-cash-on-hand rule applies).  Report their expenditures. Commerce will reconcile reported expenditures with cash requests, as required by the OMB Uniform Guidance and MN Office of Grants Management (OGM). Commerce may request documentation to reconcile cash requests and reported expenditures for any month. Allocations Commerce allocates funds to each Service Provider for administration and Assurance 16. These allocations are entered into the Service Provider allocation page in eHEAT (Grant Services > Allocate Fund) and require an NFA. No allocations for a fiscal year can be made in eHEAT after the fiscal year has ended. Fiscal activities needed to complete unfinished business for that fiscal year must be coordinated with the EAP Director and Commerce Fiscal staff on a case-by-case basis. In no case will fiscal activities for a fiscal year occur after December 1 of the next fiscal year. Notice of Funds Available (NFA) The NFA is an official part of the EAP Contract. It is the only document that designates the contractual obligational authority for energy assistance programs. The NFA lists the maximum dollar amounts the Service Provider may expend for administration and Assurance 16 budget categories. Changes in spending authority in these categories must be approved through a newly issued NFA or a written waiver from Commerce. NFA obligational