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EAP Policy Manual FFY24 Chapter 12 Communication, Information and Reports Page 11 2. New staff person’s information: • Name. • Phone number and extension. • E-mail address. • Address, if different. • Start date. • Status (interim or permanent). 3. Hiring transition information: If more than a week exists between the last effective date of the former staffer’s employment (or first date of an extended absence) and the start time for the new staffer, how will EAP service be maintained until the new staffer is active? 4. How will the Service Provider ensure the new or interim staffer is knowledgeable and skillful in EAP delivery? Change in Executive Director The new Executive Director may also be the Service Provider’s Authorized Representative. An example for informing Commerce of a change in Executive Director could read, “[name], [title] is the new Authorized Representative and new Executive Director for [name of Service Provider] effective [date].” Include a copy of approved Board minutes appointing the Executive Director. If the new Executive Director is not the authorized representative, the Authorized Representative should notify Commerce of his/her appointment as soon as possible after the appointment is made. Include a copy of approved Board minutes appointing the Executive Director. This applies to both permanent and interim appointments. Key changes to the Executive Director’s employment status include: • Extended absence. • Leave of absence. • Resignation, layoff, or termination. Who reports: Service Provider’s Board Chair or Authorized Representative. How to report: Written, signed notification on Service Provider letterhead with a copy of Board minutes appointing the Executive Director sent to the Commerce EAP Director, supplemented with informal email notice to the Program Performance Auditor and eap.mail@state.mn.us.