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EAP Policy Manual FFY24 Chapter 11 Data Practices and Records Page 7 • Minnesota Departments of Administration, Commerce, Employment and Economic Development, Human Services, Revenue and MN.IT Services (formerly the MN Office of Enterprise Technology). • United States Departments of Health and Human Services and Energy. • Minnesota Public Utilities Commission. • Minnesota Legislative Auditor. • Persons so authorized pursuant to court order. • Energy companies for affordability and Energy Programs. • Minnesota Community Action Partnership. • United States Social Security Administration. • Other agencies or entities as allowed by federal or state law. Minn. Stat. § 13.462 states, “benefit data are private data on individuals, and shall not be disclosed except pursuant to court order or to an agent of the government entity, including appropriate law enforcement personnel, who are acting in an investigation or prosecution of a criminal or civil proceeding.” Please submit an Incident Report to your Commerce Program Performance Auditor upon receipt of a court order to provide private data. Sharing EAP Private Data Protecting private data is a primary EAP responsibility. It is important that all users of private data from eHEAT (such as energy vendors, WAP program staff and contractors hired to provide ERR and WAP services) have access only to the data necessary to provide their services to EAP households. Sharing Private Data with Energy Vendors EAP data provided to energy vendors are limited to information necessary to obtain energy vendor account and consumption information and to allow energy vendors to apply EAP benefits to customer accounts. The household data required are available to energy vendors through the energy vendor’s access to eHEAT. The information is needed to verify the household’s EAP eligibility and the amount to apply to the household’s or the household landlord’s account. To illustrate, EAP collects data on household income and household size, but these data are not required to apply EAP payments to customer accounts. Therefore, these data are not to be provided to the energy vendor, with the exception that EAP allows energy vendor employees working with affordability programs to request additional EAP private data if the household has agreed to participate in an affordability program.