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EAP Policy Manual FFY24 Chapter 7 Assurance 16 Page 20 “Application Complete” drop-down menu on the eHEAT Application Complete Screen. Measuring the frequency of these activities helps Commerce and Service Providers determine varying program accessibility needs throughout the state and within each service area. Reporting on Responsive Energy Self-Sufficiency and Outreach Activities Service Providers are required to report on their Responsive Referral/Advocacy and Outreach activities. To do so, Service Providers must use the information they logged in eHEAT to complete and submit a Responsive Energy Self Sufficiency and Outreach Activities Report (A16) by October 16, 2023 to eap.mail@state.mn.us. Documenting and Reporting Proactive Energy Self- Sufficiency Activities Activities for all approved Proactive Energy Self-Sufficiency Plans must be documented. Documentation must be sufficient to report on the following: • The activities actually conducted and the timeline for completing them. • Any changes to approved plans. • The number of households that participated. • How the activities contributed to reducing household energy need and enabling energy security. • How the effect or impact of the activities was measured or determined. • A breakdown of actual expenditures for approved activities (that can be reconciled to the approved budget). Documentation of the activities actually conducted may vary widely, depending on the proposed activities. Examples of acceptable documentation may include participant logs (including household numbers, dates, and basic description of activities), photos, etc. Questions regarding documentation should be directed to Commerce’s A16 Coordinator. Reporting for proposed activities must, at minimum, include the information required on the Proactive Energy Self-Sufficiency Report (A16). Service Providers may choose to provide additional information. Reports for approved FFY23 Service Provider A16 plans are due by October 16, 2023, but may be submitted earlier at a time mutually agreed upon between the Service Provider and A16 Coordinator. Reports are mailed to eap.mail@state.mn.us.