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EAP Policy Manual FFY24 Chapter 7 Assurance 16 Page 16 To track employee time worked on A16 activities, for example, it is acceptable for Service Providers to use their usual payroll accounting methods, so long as employees track and attest to their time with sufficient detail to distinguish between the three A16 categories noted in the paragraph above. For example, an employee tracking their time for a day could sign a timesheet that looked like this: For the costs for materials or other costs not based on employee time, Service Providers need to track the portion of the costs attributed to each of the three A16 fund categories. The Service Provider would report A16 expenditures by category on the Monthly Financial Status Report (FSR). Ineligible Activities General Guidance A16 funds may only be used to conduct eligible A16 activities. In general, Service Providers must ensure the following: • Informational Outreach is only for informing about or enabling access to EAP. Outreach funds may not be used to inform or enable access to non-EAP programs. • Accessibility Outreach is only for enabling potentially eligible households to apply for EAP. Outreach funds may not be used to enable households to access non-EAP programs. • Responsive Energy Self-Sufficiency funds may only be used for activities conducted with, or on behalf of, households who have already applied for EAP benefits. If during a time when households cannot apply for EAP benefits (e.g., after applications are no longer accepted), funds may only be used for households who indicate a need for energy assistance. Households who are determined ineligible for EAP benefits may receive services to meet their immediate needs. • Proactive Energy Self-Sufficiency funds may only be used for activities conducted with, or on behalf of, households who have applied and have been determined eligible for EAP benefits in the current program year. For classes, Service Providers are not required Department: Energy Assistance

Pay End Date: 4/12/22 Employee Name: Jane Doe

Energy Assistance Specialist Earning Code Monday Tuesday Wednesday Thursday Admin 5.0 4.0 3.0 0.0 Outreach 1.0 2.0 1.0 1.0 Responsive ESS 2.0 1.0 3.0 0.0 Proactive ESS 0.0 1.0 1.0 7.0