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EAP Policy Manual FFY24 Chapter 7 Assurance 16 Page 14 Outreach reporting Activities This includes time spent documenting, analyzing, evaluating and reporting on outreach activities. Outreach to Targeted Populations and Collaboration The LIHEAP statute requires outreach activities that ensure households with the highest home energy burdens or needs, including households with children under six, seniors (individuals 60 and over) or people with disabilities, are made aware of potential EAP benefits. Additionally, the State of Minnesota includes military veterans as a target population. Although all outreach does not need to focus on target populations, Service Providers must plan and conduct outreach activities designed specifically to target these households to meet this requirement. Allowable A16 Expenses A16 funds may be used to conduct, with or on behalf of EAP households, activities as described in this chapter that contribute towards reducing household energy need and enabling energy security. The costs for the actual time spent preparing, performing, recording and reporting on allowable A16 activities may be charged to A16, including the related portion of fringe benefits earned. The costs associated with providing A16 services, such as the costs for supplies, rental of office space, and other costs for direct program services, may be charged to A16 funds. Such costs will most often be pro-rated, or shared with other Service Provider programs or EAP administrative functions. Any indirect costs may not be charged to A16 funds; instead, they must be charged to administrative funds. Activities Chargeable to A16 (examples): EAP staff time for: • Performing any of the activities listed in the Energy Self-Sufficiency or Outreach activities sections above, or for activities in an approved Proactive Energy Self- Sufficiency Plan. • Planning, preparing, documenting, or reporting on any eligible A16 activities. Note that the allowable costs for planning and preparing for an eligible A16 activity may only include implementation costs. Implementation costs are for time planning and preparing for a given session or event, not for the development or planning of an activity or Proactive ESS Plan more generally. Non-administrative costs of direct program services: • Supplies. • Equipment. • Travel.