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EAP Policy Manual FFY24 Chapter 3 Program Eligibility Requirements Page 34 Fully Employed Household Members with Seasonal Income Household members who work on a twelve month contract but will be paid over a period of less than twelve months must report one twelfth of their annual gross income for the contract year that coincides with their application. School district employees may be the most common example of this situation. For example, some teachers get paid for nine months but have a twelve month contract. Service Providers should document their annual income and divide by twelve to get their one month income. Unearned Income Documentation Households must provide verification of all members’ unearned incomes for the eligibility period. Examples of acceptable documentation of various forms of unearned income are detailed below. Unearned income such as pensions, annuities, and Social Security are usually paid on a monthly basis. There are occasions where the monthly benefit is not received in the month for which it is intended. An example would be a check for January being received at the end of December. In these cases, count the income for the month intended. If there have been continuous benefits, in an EAP one month eligibility period there should be one benefit payment. When households submit their bank statements as their unearned income documentation, Service Providers should inquire about all single bank deposits equal to or greater than $100. To reduce unnecessary barriers to households, Service Providers should not request information about single deposits less than $100. Pensions, Railroad Retirement, Annuities and other Retirement Plans such as PERA, 401s, 403Bs, IRAs and accounts when paid as a retirement benefit or disbursal of retirement funds. • Bank statement showing direct deposit. • Check stubs or copies of benefit check. • Benefit award notice or letter. • Railroad Retirement award letter. • Record of pension or benefit fund. • The prior year IRS Form 1099. Determine the number of months benefits were received to calculate the one month income. Pension and retirement income that is a fixed amount and provided on a recurring basis requires income documentation from the one complete calendar month before the application was signed.