Page 23

financial results of its grant activities and those of its subrecipients according to the financial reporting requirements of the grant. [2 CFR Part 200.302] Service Provider – Procurement and Contract Administration – This review was designed to evaluate the MWA’s service provider’s procurement procedures for compliance with applicable federal and state laws and regulations, as well as a system for the administration of its contracts, including the appropriate contract or subrecipient clauses. [2 CFR Part 200.318-.328] LEO-WD policy staff conduct annual on-site or virtual site visits to gather information regarding program delivery, document best practices, and identify recurring issues for future policy development for the FAE&T program. The site visit is conducted through a combination of case file reviews, in-person/virtual observations, and follow-up to program related responses. Policy staff discuss the outcomes of the review with the service delivery staff and the MWA program management. Following the site visit, a written report is provided to the MDHHS, LEO-WD and MWA. LEO-WD plans to visit each MWA during FY 2026 to conduct an in-person or virtual site visit. MDHHS policy staff will attend each site visit along with LEO-WD to ensure FAE&T policy is applied appropriately. LEO-WD policy staff conduct semi-annual reviews of FAE&T participant case files. The semi-annual review verifies that the MWA abides by FAE&T policy, and the case files contain adequate and accurate documentation to support activities, hours, and supportive services on OSMIS. The review also ensures the assessment process and results are documented and case notes tell the story of the customer’s participation. The semi-annual review is a random sample of all E&T participants, which includes those provided services at a One-Stop Service Center or a third-party partner. Beginning in FY 2026, LEO-WD and MDHHS will conduct an FAE&T Plus Program monitoring (of third- party providers), that will consist of monitoring up to three MWAs per FY and up to two plus providers per MWA. This monitoring will consist of a programmatic review verifying that the plus provider abides by FAE&T policy, and the case files contain adequate and accurate documentation to support activities, hours, and supportive services on OSMIS. The review also ensures the assessment process and results are documented and case notes tell the story of the customer’s participation. In addition to the programmatic review, there will be a fiscal review, that will verify that the invoices and supporting documentation submitted by the provider to the MWA, are sufficient for reimbursement. MDHHS will request administrative expenses on a yearly basis to ensure LEO-WD is in compliance with SNAP E&T policy. MDHHS is review supporting documentation from third party providers and provides corrective actions as needed. How frequently does the State agency monitor E&T providers’ program and fiscal operations? Daily Weekly Monthly Quarterly Bi-Annually Annually Other 1/29/26, 8:18 AM State Plan MI FY26 - Original Submission https://dam-fns.usda.gov/sites/default/files/microsite/snapet-mify26stateplan//index.html 23/181