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BEM 232 8 of 33 DIRECT SUPPORT SERVICES BPB 2026-009 4-1-2026

BRIDGES ELIGIBILITY MANUAL STATE OF MICHIGAN DEPARTMENT OF HEALTH & HUMAN SERVICES

Overcap Payment Requests When an overcap policy exception is required, an overcap approval is needed. The specialist should email the DSS policy mailbox, at Policy-Employment@michigan.gov with a detailed explanation regarding the over cap exception request. Upon approval the local office will contact the Bridges Resource Center (BRC) and request a payment override. Actual Cost For authorizations based on actual costs supported by an invoice, use the MDHHS-5602 in Bridges to direct the accounting office to issue a vendor payment. Estimated Cost For authorizations based on an estimated cost, use the MDHHS- 5602 on Bridges. The accounting office will inform the specialist when the final bill or purchase order is received, if the amount is different. The specialist then re-processes the payment amount in Bridges. BSC's and Local Office Procedures and Records BSC's and Local offices should use standard accounting and internal control procedures to ensure that spending limits are not exceeded. BSC's and Local offices must also maintain records of payment authorizations, and client Bridges records must reflect the payment authorizations. Bulk Purchases Bulk purchased items are managed by designated local office staff. An inventory of bulk items is maintained outside of the Bridges sys- tem. When purchasing bulk items, designated staff complete a MDHHS-5602, Payment Voucher, attaching the original bill. Designated staff or accounting staff should email the DSS policy mailbox or send a copy of the MDHHS-5602 to: MDHHS Central Office Program Policy Unit Suite 1307 Lansing, MI 48909 Attention: Heidi Norfleet