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BAM 803 5 of 14 IRS DATA EXCHANGES BPB 2025-015 6-1-2025

BRIDGES ADMINISTRATIVE MANUAL STATE OF MICHIGAN DEPARTMENT OF HEALTH & HUMAN SERVICES

FILING THE CLIENT NOTICE AND THIRD- PARTY VERIFICATIONS FIP, SDA, MA and FAP Do not file the match notice in the case record. It must be treated as confidential and returned to the designated staff person; see Safeguarding IRS Information. The verification received from the third party is not considered IRS confidential information if the client filled out the name and address of the institution and should be filed in the case record. If the spe- cialist fills out the name and/or address of the institution on any document pertaining to the IRS match, then it must be sent to the DSP to be logged and destroyed. SAFEGUARDING IRS INFORMATION FIP, SDA, MA and FAP The local office or any other office holding these notices must do all the following: • Appoint a DSP to be responsible for the security of notices (safeguarding, release, destruction and log maintenance). • Keep each notice to be retained in a locked place (for example, in a drawer or cabinet). When it is destroyed, destruction must be done by MDHHS staff and only by shredding. • Keep visitor log to authenticate visitors before authorizing access to the area where the notices are kept. Visitor log shall contain the following information: Name and organization of visitor. Signature of visitor. Form of identification. Date of access. Time of entry and departure. Purpose of visit. • Develop and follow procedures to ensure notices are not released.

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Page 5

Official source

BAM 803 5 of 14 IRS DATA EXCHANGES BPB 2025-015 6-1-2025

BRIDGES ADMINISTRATIVE MANUAL STATE OF MICHIGAN DEPARTMENT OF HEALTH & HUMAN SERVICES

FILING THE CLIENT NOTICE AND THIRD- PARTY VERIFICATIONS FIP, SDA, MA and FAP Do not file the match notice in the case record. It must be treated as confidential and returned to the designated staff person; see Safeguarding IRS Information. The verification received from the third party is not considered IRS confidential information if the client filled out the name and address of the institution and should be filed in the case record. If the spe- cialist fills out the name and/or address of the institution on any document pertaining to the IRS match, then it must be sent to the DSP to be logged and destroyed. SAFEGUARDING IRS INFORMATION FIP, SDA, MA and FAP The local office or any other office holding these notices must do all the following: • Appoint a DSP to be responsible for the security of notices (safeguarding, release, destruction and log maintenance). • Keep each notice to be retained in a locked place (for example, in a drawer or cabinet). When it is destroyed, destruction must be done by MDHHS staff and only by shredding. • Keep visitor log to authenticate visitors before authorizing access to the area where the notices are kept. Visitor log shall contain the following information: Name and organization of visitor. Signature of visitor. Form of identification. Date of access. Time of entry and departure. Purpose of visit. • Develop and follow procedures to ensure notices are not released.