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BAM 500 4 of 8 WARRANTS LOST, STOLEN, NOT RECEIVED, OR DESTROYED BPB 2024-018 7-1-2024

BRIDGES ADMINISTRATIVE MANUAL STATE OF MICHIGAN DEPARTMENT OF HEALTH & HUMAN SERVICES

• If the warrant is issued to the same payee for the same amount, the specialist can process the replacement. • If the warrant is issued to a different payee but is for the same amount, only central office can process the replacement. Note: For SER, if the warrant is issued for a different amount, the specialist can reprocess the warrant (for example, reregister the SER using the original SER date). 1354 PROCESS Often, a stop payment is requested after the original warrant was cashed and paid by Treasury. MDHHS and Treasury are responsible to recover the funds before a replacement warrant is issued. To replace a payment that has been cashed complete a 1354, Affidavit Claiming Forged Endorsement on a State Treasurer’s Warrant Process. • Payment Processing sends a copy of the warrant and a cover memo to the local fiscal office. • The local fiscal office will complete the 1354, Affidavit Claiming Forged Endorsement on a State Treasurer’s Warrant, attach the cover memo, a photocopy of the warrant and forward to the specialist for completion. • The specialist schedules a local office appointment with the payee to explain the 1354 process and to have the payee view the warrant copy signature. • If the payee fails to keep the appointment, or refuses to sign the affidavit, return the 1354 with the memo to the local fiscal office with an explanatory note. The local fiscal office returns the 1354 to the Payment Processing Unit. • If the payee admits endorsing the warrant, obtain a signed statement to that effect. Return the 1354 with the memo to the local fiscal office. The local fiscal office returns the 1354 to the Payment Processing Unit. • If the payee claims the signature on the warrant copy is forged, both the payee and a notary public must sign each copy of the 1354 in ink. Only original signatures are acceptable.