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BAM 310 5 of 29 CONFIDENTIALITY AND PUBLIC ACCESS TO CASE RECORDS BPB 2022-015 7-1-2022
BRIDGES ADMINISTRATIVE MANUAL STATE OF MICHIGAN DEPARTMENT OF HEALTH & HUMAN SERVICES
Access by Government Officials FIP, SDA, RCA, and CDC Only FIP, SDA, RCA, and/or CDC information may be released to the following if necessary to perform their official duties: • Official of a federal or state agency (including law enforcement). • Official of a city, county, or district (including law enforcement). • Member or committee of the Congress or State Legislature. Release information requested by an official's representative if the representative is so authorized by the official and the information is directly related to the official's duties. The official must provide a written statement establishing those facts. Place the written statement in the case record. The request may be initiated in person or via correspondence but must be in writing. Send the requestor a DHS-63, Request for Information Regarding Person Receiving Assistance, to complete and return. A request in any other form must clearly identify the official and the purpose for which the information is to be released. It must also contain sufficient information to identify the client(s). If the validity of a request is questionable, contact the official/agency to confirm that the information is needed to perform official duties. Inform the requestor that they must safeguard this confidential information and must not use it for purposes outside the official's functions or in unlawful ways; see General Public Access to Case Records in this item. The official or representative may read the entire client case record if necessary to perform official duties, but only in the local office during normal business hours. Client case records must not be removed from MDHHS premises. Exception #1: A release regarding an individual's testing for HIV or AIDS is very limited; see HIV and AIDS Confidentiality in this item.