Page 56

10-148 Chapter 6 page 56

program description; b. Department funds are depleted; and/or c. The request for service originates from a person who is not authorized or appointed to act on behalf of a Parent. 5. If a request for services is denied, the person denied may submit another request at any time a change in circumstances occurs. 6. The Department shall retain copies of all notices of denial issued. 7. In cases of proposed action to discontinue, terminate, suspend, or reduce services, the Department shall give written notice to the Parent(s) at least twelve (12) calendar days prior to the effective date of the action. 8. The written notice to discontinue, terminate, suspend, or reduce services shall contain the following: a. The date of the intended action; b. The action the Department or the agency is proposing to take; c. The reason(s) for the proposed action; d. Reference to the specific rules or regulations supporting such action; and e. Explanation of the individual's right to request in writing a conference with the provider and/or a state agency hearing. 9. The time frame within which the conference and/or hearing request must be submitted for services to continue. 10. The following actions to discontinue, terminate, suspend, or reduce services shall not be subject to a State agency hearing: a. Reduction, change, or termination of service(s) resulting from State program changes which have been implemented through a rulemaking procedure, in accordance with the Administrative Procedure Act; b. Reduction or termination of service resulting from a change in an annual or other services plan of the Child Care and Development Fund program or other state program or policy when those decisions have provided for adequate public notice; and c. A provider organization has given adequate notice to all clients that service(s) are to be terminated at the end of a specified period due to discontinuance of the program, lack of funding, etc.