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10-148 Chapter 6 page 53

3. If Child Care Affordability Program benefits are underpaid, the amount owed shall be paid within sixty (60) calendar days of the date the error was discovered, unless information needed to calculate the improper Child Care Affordability Program payment is inadequate or has not been received. 4. Improper Child Care Affordability Program payments shall be corrected regardless of whether the Parent’s case is active or closed. The Parent and Child Care Provider shall be notified of the determination. 5. If the Department fails to take timely action following discovery of the issue to correct the issue causing the Overpayment to accrue any subsequent Child Care Affordability Program benefits overpaid as the result of the delay, this shall be considered an Agency Administrative Error. F. Responsibility for Repayment 1. If the Parent is responsible for the error, the Parent who is the Primary Applicant shall repay the Overpayment. If the Parent is responsible for the Overpayment, the Department shall require restitution by billing when the Overpayment is due and again on the 30th and 60th day if the Parent fails to pay. Thereafter, the Department may pursue collection in the appropriate venue and will terminate the Parent’s participation in CCAP, as applicable, pending repayment. If the Parent is not currently participating in CCAP, and applies again for CCAP, the Parent’s application will be denied until the Overpayment is repaid to the Department in full. 2. If the Child Care Provider is responsible for the error, the Child Care Provider shall repay the Overpayment. If the Child Care Provider is responsible for the Overpayment recovery may be initiated by reducing the monthly Child Care Affordability Program payments if the Child is still attending. The Child Care Provider shall not require the Parent to pay the difference by increasing charges to compensate for the loss of income due to the recovery of an Overpayment. G. Notice of Overpayment 1. The individuals responsible for the repayment of the Overpayment shall be provided with written notice of Overpayment. 2. The written notice of Overpayment shall be sent to the last known address of the Parent and/or Child Care Provider, by U.S. Postal Service first class mail and email, as applicable. 3. The written notice of Overpayment shall contain: a. Name(s) of the individual(s) responsible for repayment; b. Last known address of the individual;