Information Systems (IS) IS-3 Functional Requirements Checklist 1

Maine Center for Disease Control and Prevention WIC Nutrition Program Effective: October 1, 2021 Policy No. IS-03 Revised: October 1, 2022

Functional Requirements Checklist Authority 7CFR Part §246.4(a)(8);(9);(11);(12);(13);(14);(15) and (18) 22

Policy 1. The State Agency’s Information System currently performs the following automated core functions: 1.1. Calculates the date certification is due to expire. 1.2. Calculates the applicant’s household income and flags individuals whose income exceeds program standards. 1.3. Converts incremental income (weekly, monthly) to an annual figure. 1.4. Associates family members. 1.5. Retains authorized representative and proxy(ies) named for household unit. 1.6. Maintains statewide data to facilitate families transferring Local Agencies within the State. 1.7. Transfers certification data to the central computer facility electronically in real time. Uses standard pre-defined default food packages. 1.8. Performs edits to prevent over-issuance during food package creation. 1.9. Enables benefits to be issued when the participant is present for pick-up, i.e. on demand. 1.10. Enables food item issuance for all household members to eWIC account. 1.11. Retains history of all benefits issued. 1.12. Captures or documents the name of programs to which the participant was referred. 1.13. Performs benefit reconciliation. 1.14. Produces standard Dual Enrollment Report. 1.15. Produces standard Rebate Billing Report. 1.16. Produces Participant Characteristics Datasets. 1.17. Captures basic transaction data by vendor.

Information Systems (IS) IS-3 Functional Requirements Checklist 2

1.18. Assigns a maximum value for each food category. 1.19. Has automated growth charts. 1.20. Has point of certification data entry, i.e., a personal computer at each “station” within the clinic. 1.21. Enables staff members to assign all pertinent nutrition risk codes 1.22. Auto-assigns nutrition risk codes based on data entry 1.22.1. Anthropometric 1.22.2. Hematological 1.22.3. Health data 1.22.4. Breastfeeding dyad 1.22.5. Homelessness 1.22.6. Migrancy 1.22.7. Foster care 1.23. Allows narrative entry of pertinent information considered in nutrition assessment 1.24. Captures nutrition education topics discussed 1.25. Enables benefit tailoring at food item level 1.26. Records required data elements that are available for Vendor reports in the form of a data extract, upload, or report available to send to the Food Delivery Portal (FDP) that aligns with the active technical specification in place for the current Federal Fiscal Year (FFY). 1.27. Requires documentation of source used to verify: 1.27.1. Income 1.27.2. Residency 1.27.3. Identification 1.28. Captures scanned images of essential documents 1.29. Documents education and materials provided to the Participant about the Bnft web and mobile applications and issued CVB and eFMNP benefits available to redeem at WIC Authorized Farmer sale sites.